Author Archives: Uplyme Clerk

Harcombe Road, March 2016

From Friday 11 March 2016 Anticipated finish Monday 21 March 2016

No person shall cause or permit any vehicle to proceed or wait on the sections of affected roads except for access to land or premises on or adjacent to those length of roads. Roads affected –
Harcombe Road, Uplyme

The alternative, signed, route for vehicles will be via – Rhode Lane, Spring Head Road, Red Lane

This temporary restriction is considered necessary to enable Devon Highways Patching

For additional information contact: South West Highways – Customer Liaison Officer Telephone: 01404 821500

Allocation of ‘Section 106’ Agreement Funds

When new development takes place in Uplyme, the Local Planning Authority, East Devon District Council, has the opportunity to secure funds for the improvement of local community facilities. These are secured by agreement with developers under Section 106 of the Town & Country Planning Act 1990; hence the name of the fund.

The District Council has advised that one of the aspects that can be funded are facilities linked to sport and play.

The King George V Playing Fields are owned by the National Playing Fields Association but was gifted “in perpetuity for benefit of the inhabitants of Uplyme”. The area is managed and funded locally, with this being overseen by local trustees.

The funds needed to maintain and improve the playing fields, grounds and associated facilities have in the past been provided by the fees charged for the use of the tennis court.

As many local people will be aware, the surface of the tennis court has become broken up (partly due to flooding in both 2013 & 2014), and to such a degree that they can no longer be used properly. The fees for its use are therefore no longer forthcoming, which is causing a problem for the management and maintenance of the whole playing field area, although a flood relief channel has been provided, which should reduce the likelihood of future flooding.

As a result it is now proposed that some of the Section 106 Agreement money be claimed from East Devon District Council (which holds the funds) and used to repair the tennis court surface and provide new fencing. This is estimated to cost around £30,000.

The District Council has advised that this proposal should be advertised locally and therefore this notice is being placed on the noticeboard, around the village and on the Parish Council’s website and Facebook page.

If anyone has any comments on this proposal then please respond to the Parish Clerk on clerk@uplymeparishcouncil.org or telephone 01297 444707 by Monday 15th February 2016.

Have your say on the draft Neighbourhood Plan

On Saturday 23 January 2016 in the Village Hall from 11:00am – 3:00pm, you will be able to see the draft of the Neighbourhood Plan, which will be going out for formal consultation in the spring.

Various plans, maps and other information will also be displayed, and the Neighbourhood Plan Group will be on hand to answer your questions. All welcome.

Meeting to see plans and make comments to Council

If you can’t get along on the day, you can download the Draft Plan for comment (PDF file) here.

Tappers Knapp/Crogg Lane, March 2016

Tappers Knapp closed 14-18 March and Crogg Lane one-way suspended (eek!)

From Monday 14 March 2016 for a maximum of 18 months, anticipated finish Friday 18 March 2016
No person shall cause or permit any vehicle to proceed on the sections of the affected roads.
Roads affected – Tappers Knapp, Uplyme
The alternative, signed, route for vehicles will be via Lyme Road – Cooks Mead – Pound Lane

The one way system on the affected road will be suspended.
Roads affected – Crogg Lane

This temporary restriction is considered necessary to enable cabling works
For additional information contact: A Plant Lux
Telephone: 03700 500792

Pound Lane, March-April 2016

Notification of Road Closure – Work Ref: MB5629590.

I am writing to inform you that Kier has applied for a road closure to complete SWW Utility works at OUTSIDE – ROWEDA, POUND LANE, UPLYME, LYME REGIS. DT7 3TT. These works, subject to approval from Devon Highways, will take place from the 30/03/16 TO 01/04/16.

All Efforts will be made to maintain access to properties within the area of the closure and minimise disruption.

If you require further information please call us on:

01726 224400 between 9:00am and 5.00pm (Mon-Fri), or contact the South West Water Helpline on 033 33 21 11 07 at all other times.

Please accept our apologies for any inconvenience caused and thank you for your co-operation.

Andy Liesse
Customer Services Manager
Kier

We are looking for a new Parish Clerk

Uplyme Parish Council vacancy

The Council is looking for a part time Parish Clerk and Responsible Finance Officer (one post)  – 15 hours per week including some evenings (salary in accordance with NALC & SLCC recommended rates, minimum £9.90/hour)), starting on 1st April 2016.

We are looking for a good communicator, administrator and manager to support the work of the Parish Council. You will work from home*, be self-motivated, and ideally have a good working knowledge of Microsoft Word, Excel and Outlook. Training and qualification to CiLCA will be offered.

(* But will need to live near the village as you are required to attend regular formal meetings and also visit the cemetery, noticeboard, etc. and attend on Councillors at fairly short notice.)

For further information please contact: Mrs Lois Wakeman, Horseman’s Hill Barn, Gore Lane, Uplyme, Lyme Regis, Devon DT7 3RJ, 01297 444707, clerk@uplymeparishcouncil.org.

Closing date for applications is 15th February 2016.

(An informal summary of what the clerk does is available. The formal specification of the job is listed below.)

JOB DESCRIPTION – CLERK TO THE COUNCIL and RFO

Overall Responsibilities

The Clerk to the Council/Town Clerk will be the Proper Officer of the Council and as such is under a statutory duty to carry out all the functions, and in particular to serve or issue all the notifications required by law of a local authority’s Proper Officer.

The Clerk will be totally responsible for ensuring that the instructions of the Council in connection with its function as a Local Authority are carried out.

The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority’s activities and in particular to produce all the information required for making effective decisions and to implement constructively all decisions. The person appointed will be accountable to the Council for the effective management of all its resources and will report to them as and when required.

The Clerk will be the Responsible Financial Officer and responsible for all financial records of the Council and the careful administration of its finances.

Specific Responsibilities

  1. To ensure that statutory and other provisions governing or affecting the running of the Council are observed.
  2. To monitor and balance the Council’s accounts and prepare records for audit purposes and VAT.
  3. To ensure that the Council’s obligations for Risk Assessment are properly met.
  4. To prepare, in consultation with appropriate members, agendas for meetings of the Council and Committees. To attend such meetings and prepare minutes for approval.
  5. To attend all meetings of the Council and all meetings of its committees and sub-committees.
  6. To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council. To issue correspondence as a result of instructions of, or the known policy of the Council.
  7. To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services and to ensure payment is received.
  8. To study reports and other data on activities of the Council and on matters bearing on those activities. Where appropriate, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council.
  9. To draw up both on his/her own initiative and as a result of suggestions by Councillors proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.
  10. To supervise any other members of staff as their line manager in keeping with the policies of the Council and to undertake all necessary activities in connection with the management of salaries, conditions of employment and work of other staff.
  11. To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.
  12. To act as the representative of the Council as required.
  13. To issue notices and prepare agendas and minutes for the Parish Meeting: to attend the assemblies of the Parish Meeting and to implement the decisions made at the assemblies that are agreed by the Council.
  14. To prepare, in consultation with the Chairman, press releases about the activities of, or decisions of, the Council.
  15. To attend training courses or seminars on the work and role of the Clerk as required by the Council.
  16. To work towards the achievement of the status of Qualified Clerk as a minimum requirement for effectiveness in the position of Clerk to the Council.
  17. To continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council: Suggested is membership of your professional body The Society of Local Council Clerks.
  18. To attend the Conference of the National Association of Local Councils, Society of Local Council Clerks, and other relevant bodies, as a representative of the Council as required.

Woodhouse Hill, January 2016

St Mary’s Lane at Woodhouse will be closed from the far end of Seaview Road to Woodhouse Lane (by the postbox) for three days. (Postponed from 14th December)

From  Wednesday 27 December 2015  for a maximum of 5 days  until  Friday 29 December 2015 (both dates inclusive).

No person shall cause or permit any vehicle to proceed or wait on the sections of affected roads except for access to land or premises on or adjacent to those lengths of road.

Roads affected – Woodhouse Hill, Uplyme

The alternative, signed, route for vehicles will be Woodhouse Lane, Wadley Hill, Venlake, B3165 Lyme Road, Cathole Lane, St Marys Lane and vice versa

This temporary restriction is considered necessary to enable Devon Highways – drainage works.

For additional information contact: South West Highways – Customer Liaison Officer Telephone: 01404 821500

Emergency volunteer training tomorrow night

Councillor Andrew Turner is appealing for public-spirited volunteers to be trained to join the Uplyme Parish Council’s emergency team. The team provides a gritting service on minor roads in frosty or snowy weather, and gives practical help with sandbags, digging out drains, directing traffic etc. during any episodes of flooding, as residents who were affected in the July 2012 flood will perhaps remember.

If you can give up an hour or two a month to help with the gritting, or …would like to be on call in case of floods, you will be doing a really valuable service for the parish, your friends and neighbours. Please come to an information and training evening at the Village Hall between 7 and 8pm this Thursday 26th November to find out more and perhaps put your name down.

If you are unable to attend, please email or call the Clerk with your contact details and Cllr Turner will arrange further training sessions.

Note: the Council expects to do more and more self-help as the cuts to the District and County Councils’ budgets start to bite. This is one of the initiatives it is taking to help keep parishioners are kept safe.

Gore Lane, January 2016

From Monday 4 January 2016 anticipated finish Tuesday 26 January 2016

No person shall cause or permit any vehicle to proceed or wait on the sections of affected roads except for access to land or premises on or adjacent to those length of roads.

Roads affected – Gore Lane, Uplyme

The alternative, signed, route for vehicles will be via – Gore Lane, Whalley Lane, B3165, Pound Road, A3052, Gore Lane

This temporary restriction is considered necessary to enable Devon Highways – drainage

For additional information contact: South West Highways – Customer Liaison Officer telephone: 01404 821500

Harcombe Road, December 2015

Harcombe Road closed by Harcombe Bottom (at Rhode Dene), from tomorrow!

From Wednesday 9 December 2015 for a maximum of 5 days until Friday 11 December 2015 (both dates inclusive)

No person shall cause or permit any vehicle to proceed or wait on the sections of affected roads except for access to land or premises on or adjacent to those lengths of road.

Roads affected – road from Harcombe Cross to Rhode Dene, Uplyme

The alternative, signed, route for vehicles will be via – Spring Head Road, Rhode Lane, Harcombe Road and vice versa

This temporary restriction is considered necessary to enable Devon Highways drainage works.

For additional information contact: South West Highways Customer Liaison Officer, telephone: 01404 821500